Aloha Hawaii Library Consortium members!
I hope you are all safe and healthy during this time and would like to thank each of you for your patience as your Hawai‘i Library Consortium (HLC) Board worked to finalize some important matters. Such matters are detailed below:
Statewide Online Database Contract Award
The Statewide Online Database Contract has been awarded to EBSCO Information Services. This is a five-year contract (July 1, 2020 and ending on June 30, 2025) with yearly subscription fees.
I would like to thank the members of the 2020 Database Selection and RFP Evaluation Committees, who put in countless hours working through the many details of the RFP and selection process. Their time spent is very much appreciated.
2020 EBSCO Allocations
In the past, the HLC Board shared the upcoming year’s HLC EBSCO Allocation spreadsheet at the May HLC General Membership Meeting. However, because the awarding of a contract was delayed and also because of COVID-19, there is no planned HLC General Membership Meeting this month. Instead, we are making the 2020-2021 HLC EBSCO Allocation spreadsheet available on our HLC website for a limited amount of time. PLEASE NOTE: This spreadsheet is restricted to designated HLC member representatives only. Do not share this spreadsheet with anyone outside of the consortium.
To access the spreadsheet:
Go to the HLC Website at http://blog.hawaii.edu/hlc/for-members/2020-member-allocation/
Enter the password shared via the listserv
Access to the spreadsheet will end on June 3, 2020.
The 2020-2021 HLC EBSCO Allocation is based on the Fall 2019 enrollments that each of your institutions submitted in this year’s HLC Annual Membership Survey. We do expect that many, if not all, institutions will likely see a Fall 2020 enrollment drop this year. However, our HLC Bylaws state that the subscription period for the core resource package begins July 1. Member institutions do not have accurate future Fall enrollment data by July 1. Thus, we calculate costs based on the enrollment data from the previous Fall, in this case, Fall 2019. We cannot delay payment of the invoice to the vendor for 4 to 5 months while waiting for Fall 2020 FTE data. Nor is it fair to allocate according to Fall 2019 data for some member institutions and according to Fall 2020 data for others. Fall 2020 enrollment figures will apply to the 2021-22 renewal, which begins July 1, 2021.
HLC Governing Board Changes & Elections
We would like to announce Jennifer Gordon as the next HLC President effective July 1, 2020. A big mahalo to Brooks Haderlie for his 3-year term of service as a Member-at-Large and to Brian Bays, Secretary, who is ending his three-year term as a Board member. Becky DeMartini will be replacing Brian as Secretary for the next year.
We are now seeking nominations for President-Elect and Member-at-Large, both three year terms. Please refer to pages 3 and 4 of our HLC Bylaws for details regarding these two positions. More information on elections will be sent out in a separate email this week, but please start thinking of individuals to nominate for these very meaningful positions. You are welcome to nominate yourself as well. We need you!
Voting to fill these two Board positions will take place the week of June 1. Designated HLC member representatives are authorized to vote. We are aware that many of us will be on summer break by June 1. For those who are, please make a conscious effort to look for the emailed voting ballot that week and submit your vote by Friday, June 5.
Mahalo to Damien’s Librarian, Cheryle O’Brien, for serving as the Private K-12 constituency representative on the HLC Board for the past 12 years! Elections to replace Cheryle will be held online and more info will be sent to HLC’s Private K-12 members.
Save the Date: Fall General Membership Meeting
We plan to hold a General Membership Meeting online in the Fall. The date is tentatively set for Thursday, September 24, 2020 at 4:00pm so please mark your calendar.
I would like to extend a big mahalo to each of you. We are excited to continue working together to be able to provide expanded access to wonderful resources.
HLC President 2019-2020